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BY-LAWS
OF
COX HIGH ALUMNI ASSOCIATION, INC. ARTICLE IOrganization and Purposes
1.1
Name:
The Corporation shall be known as Cox High Alumni Association, Inc.
(“Corporation”). 1.2
Purposes:
The purposes of the Corporation shall be: (a)
To ________________________. (b)
To generally do and perform such other acts as may be necessary,
advisable, proper or incidental in the realization of the objectives and
purposes of the Corporation; (c)
No part of the net earnings of the Corporation shall inure to the benefit
of, or be distributable to its members, directors, officers, or other private
persons, except that the Corporation shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in its articles.
No substantial part of the activities of the Corporation shall be the
carrying on of propaganda, or otherwise attempting to influence legislation, and
the Corporation shall not participate in or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of
any candidate for public office. Notwithstanding
any other provision of these articles, the Corporation shall not carry on any
other activities not permitted to be carried on (a) by a corporation exempt from
federal income tax under Section 501(c)(3) of the Code (or the corresponding
provision of any future United States Internal Revenue Law) or (b) by a
corporation, contributions to which are deductible under Section 170(c)(2) of
the Code (or the corresponding provision of any future United States Internal
Revenue Law). (d)
Upon dissolution of the Corporation, the Board of Directors, after paying
or providing for the payment of all claims against the Corporation, shall
distribute all remaining assets to any successor organization to the
Corporation, provided that at such time such successor organization shall
qualify as an exempt organization under Section 501(c)(3) of the Code or the
corresponding provision of any future federal tax code.
In the event that there is no such successor organization to the
Corporation at the time of dissolution of the Corporation, the Board of
Directors of the Corporation shall distribute all such remaining assets to an
appropriate charitable or educational organization described in Section
501(c)(3) of the Code as may be selected by the Board of Directors of the
Corporation. Any assets not
disposed of in the above manner shall be disposed of by the Circuit Court of the
city or county in which the principal office of the Corporation is then located,
exclusively for such purposes or to such organization or organizations that are
organized and operated exclusively for such charitable or religious purposes as
said Court shall determine. ARTICLE IIMembers 2.1
Members. Members
shall be be a graduate of Frank W. Cox High School located in Virginia Beach,
Virginia, at the time of such Member’s admission as a Member and shall have
paid the annual dues as set forth by the duly elected Board of Directors.
Membership shall be granted without regard to race, color, creed,
national origins, sex or handicap. The
number of members shall be unlimited. 2.2
Quorum. A majority of
the members at any duly called meeting shall constitute a quorum. 2.3
Annual Meetings. The
date of the annual meeting of the members (to be followed by a meeting of the
Board of Directors) shall be the ___________________ each year commencing with
the year 2002, and the time and place of meeting shall be such as shall be fixed
by the Board of Directors and specified in the notice or waiver of notice of
such meeting.
2.4 Special
Meetings. Special meeting of
the members may be called by the Board of Directors or written request of ten
percent (10%) of the members and shall be held upon three (3) days’ written
notice to all members at such address of each member as set forth in the records
of the Corporation. Notice of any
meeting may be waived and action by members may be taken by unanimous written
consent without a meeting.
2.5 Removal
of Members. Members may be
removed, with or without cause, by a majority vote of the Board of Directors at
any meeting of directors called for that purpose.
Notice shall be given to all members of such meeting at least three (3)
days in advance stating the purpose of the meeting. Removal shall be at the sole discretion of the Board of
Directors. ARTICLE IIIDirectors 3.1
General Powers. The
property, affairs and business of the Corporation shall be managed by the Board
of Directors, and, except as otherwise expressly provided by law, the Articles
of Incorporation or these By-Laws, all of the powers of the Corporation shall
be vested in such Board. 3.2
Number of Directors. The
initial Board of Directors shall be comprised of ____________ (____) directors.
The number of directors may be increased or decreased from time to time
by amendment to these By-Laws, provided that the Board of Directors shall not
consist of greater than _____________ (___) directors.
No decrease in number shall have the effect of shortening the term of
any incumbent director. The Chairman of the Board shall appoint the directors.
The Chairman of the Board shall serve as a director until his death or
resignation from the Board of Directors. 3.3
Election and Removal of Directors; Quorum; Qualifications.
(a)
Directors shall be elected at each annual meeting of Members to succeed
those directors whose terms have expired and to fill any vacancies then
existing. (b) Directors shall hold their offices for terms of one (1) year and until their successors are elected. Any director (other than the Chairman of the Board) may be removed from office as a director by the vote of a majority of the other directors of the Corporation. (c)
Any vacancy occurring in the Board of Directors due to the death,
resignation, or removal of a director (other than the Chairman of the Board)
shall be filled by the appointment by the Chairman of the Board.
In the event of the death or resignation of the Chairman of the Board as
a director, the Board of Directors shall, by majority vote, select a director to
replace the Chairman of the Board as a director. The term of office of any
director appointed to fill a vacancy on the Board of Directors due to the death,
resignation or removal of a director shall expire on the date fixed for the
expiration of the term of office of the directorship to which such director was
so elected. (d)
A majority of the number of directors elected and serving at the time of
any meeting shall constitute a quorum for the transaction of business.
The act of a majority of Directors present at a meeting at which a quorum
is present shall be the act of the Board of Directors.
Less than a quorum may adjourn any meeting. 3.4
Meeting of Directors. An
annual meeting of the Board of Directors shall be held on ___________________
(or at such other date as the Board of Directors shall designate) at such places
within or without the Commonwealth of Virginia as the Board may designate.
Other meetings of the Board of Directors shall be held at places within
or without the Commonwealth of Virginia and at times fixed by resolution of the
Board, or upon call of the Chairman of the Board, if any, the President or a
majority of the directors. The
Secretary or officer performing the Secretary's duties shall give not less than
twenty-four (24) hours' notice by letter, telephone
or electronic mail of all meetings of the Board of Directors, provided that
notice need not be given of the annual meeting or of regular meetings held at
times and places fixed by resolution of the Board.
Meetings may be held at any time without notice if all the Directors are
present, or if those not present waive notice in writing either before or after
the meeting. The notice of meetings
of the Board need not state the purpose of the meeting.
Members of the Board of Directors or any committee designated thereby may
participate in a meeting of the Board or such committee by means of a conference
telephone or similar communications equipment whereby all persons participating
in the meeting can hear each other, and participation by such means shall
constitute presence in person at such meeting.
3.5
Actions by Directors or Committee Without Meeting.
Any action that may be taken at a meeting of the directors or of a
Committee may be taken without a meeting if a consent in writing, setting forth
the action, is signed either before or after such action by all of the directors
or all of the members of the Committee, as the case may be.
3.6
Compensation. By
resolution of the Board, directors may be allowed reimbursement of reasonable
expenses for attendance at all meetings. No
other compensation shall be authorized. Nothing
herein shall preclude directors from serving the Corporation in other capacities
and receiving compensation for such other services or from serving as directors
and/or officers of other corporations and receiving compensation for such other
services. ARTICLE IV Committees 4.1
Executive Committee. The
Board of Directors, by resolution adopted, may establish such standing or
special committees of the Board as the Board may deem advisable, and the
members, terms and authority of such committees shall be set forth in such
resolution. 4.2
Meetings. Regular and
special meetings of any Committee established pursuant to this Article may be
called and held subject to the same requirements with respect to time, place and
notice as are specified in these By-Laws for regular and special meetings of the
Board of Directors. 4.3
Quorum and Manner of Acting.
A majority of the members of any Committee serving at the time of any
meeting thereof shall constitute a quorum for the transaction of business at
such meeting. The action of a
majority of those members present at a Committee meeting at which a quorum is
present shall constitute the act of the Committee.
4.4
Term of Office. Members
of any Committee shall be elected as above provided and shall hold office until
their successors are elected by the Board of Directors or until such Committee
is dissolved by the Board of Directors. 4.5
Resignation and Removal. Any
member of a Committee may resign at any time by giving written notice of his
intention to do so to the President or the Secretary of the Corporation, or may
be removed, with or without cause, at any time by such vote of the Board of
Directors as would suffice for his election.
4.6
Vacancies. Any
vacancy occurring in a Committee resulting from any cause whatever may be filled
by the Board of Directors. ARTICLE V
Officers 5.1
Election of Officers; Terms.
The initial officers of the Corporation shall consist of a Chairman or
Co-Chairmen of the Board, President, Vice President, Secretary, Treasurer and an
Executive Director. Other officers,
including other Vice Presidents (any one of more of who may be designated as
Executive Vice Presidents or Senior Vice Presidents) and assistant and subordinate
officers, may from time to time be elected by the Board of Directors, and they
shall hold office for such terms as the Board of Directors may prescribe.
All officers shall hold office until the next annual meeting of the Board
of Directors and until their successors are elected.
Any two (2) or more offices may be held by the same person.
5.2
Removal of Officers; Resignation; Vacancies.
Any officer of the Corporation may be removed summarily with or without
cause, at any time, by the Board of Directors.
Any officer may resign by delivering written notice to the Corporation.
Unless such resignation specifies a later date, the resignation shall be
effective upon delivery to the Corporation.
Vacancies may be filled by the Board of Directors.
5.3
Duties. The officers of the Corporation shall have such duties as
generally pertain to their offices, respectively, as well as such powers and
duties as are prescribed by law or are hereinafter provided or as from time to
time shall be conferred by the Board of Directors. The Board of Directors may require any officer to give such
bond for the faithful performance of his duties as the Board may see fit.
5.4
Duties of the Chairman/Co-Chairmen of the Board.
The Chairman of the Board shall be the chief executive officer of the
Corporation. The Chairman of the
Board shall have power to call special meetings of the Board of Directors and
shall preside at all meetings of the Board of Directors.
He shall have general management and direction of the property and
operations of the Corporation, subject only to the ultimate authority of the
Board of Directors. The Chairman of
the Board may hire and discharge employees of the Corporation, may sign and
execute in the name of the Corporation deeds, mortgages, bonds, contracts or
other instruments except in cases where the signing and the execution thereof
shall be expressly delegated by the Board of Directors or by these By-Laws to
some other officer or agent of the Corporation or shall be required by law
otherwise to be signed or executed. The
Chairman of the Board shall perform such other duties as may be prescribed from
time to time by the Board of Directors. 5.5
Duties of the President. The
President shall have such powers and duties as may from time to time be assigned
to him by the Chairman of the Board or the Board of Directors.
In the absence of the Chairman of the Board, the President shall preside
at all meetings of the Board of Directors.
He shall report to the Chairman of the Board on the activities of the
Corporation. The President may sign
and execute in the name of the Corporation deeds, mortgages, bonds, contracts or
other instruments except in cases where the signing and the execution thereof
shall be expressly delegated by the Board of Directors or by these By-Laws to
some other officer or agent of the Corporation or shall be required by law
otherwise to be signed or executed. 5.6
Duties of the Vice President.
Each Vice President, if any, shall have such powers and duties as may
from time to time be assigned to him by the Chairman of the Board, the President
or the Board of Directors. Any Vice
President may sign and execute in the name of the Corporation deeds,
mortgages, bonds, contracts or other instruments authorized by the Board of
Directors, except where the signing and execution of such documents shall be
expressly delegated by the Board of Directors or the President to some other
officer or agent of the Corporation or shall be required by law or otherwise to
be signed or executed. 5.7
Duties of the Treasurer. The
Treasurer shall have charge of and be responsible for all funds, securities,
receipts and disbursements of the Corporation, and shall deposit all monies and
securities of the Corporation in such banks and depositaries as shall be
designated by the Board of Directors. He
shall be responsible (i) for maintaining adequate financial accounts and records
in accordance with generally accepted accounting practices; (ii) for the
preparation of appropriate operating budgets and financial statements; (iii) for
the preparation and filing of all tax returns required by law; and (iv) for
the performance of all duties incident to the office of Treasurer and such other
duties as from time to time may be assigned to him by the Board of Directors,
the Chairman of the Board or the President.
The Treasurer may sign and execute in the name of the Corporation deeds,
mortgages, bonds, contracts or other instruments, except in cases where the
signing and the execution thereof shall be expressly delegated by the Board of
Directors or by these By-Laws to some other officer or agent of the Corporation
or shall be required by law or otherwise to be signed or executed.
Notwithstanding the foregoing, the Treasurer shall make withdrawals in
excess of Five Thousand and 00/100 Dollars ($5,000.00) from bank accounts and
similar accounts of the Corporation only with consent of and signature of the
Chairman of the Board or such other person to whom signature authority for bank
account withdrawals has been delegated by the Chairman of the Board. 5.8
Duties of the Secretary. The
Secretary shall act as secretary of all meetings of the Board of Directors of
the Corporation. When requested, he
shall also act as secretary of the meetings of the Committees of the Board.
He shall keep and preserve the minutes of all such meetings in permanent
books. He shall see that all
notices required to be given by the Corporation are duly given and served; shall
have custody of the seal of the Corporation and shall affix the seal or cause it
to be affixed to all documents the execution of which on behalf of the
Corporation under its corporate seal is duly authorized in accordance with law
or the provisions of these By-Laws; shall have custody of all deeds, leases,
contracts and other important corporate documents; shall have charge of the
books, records and papers of the Corporation relating to its organization and
management as a corporation; shall see that all reports, statements and other
documents required by law (except tax returns) are properly filed; and shall in
general perform all the duties incident to the office of Secretary and such
other duties as from time to time may be assigned to him by the Board of
Directors, Chairman of the Board or the President.
5.9
Duties of the Executive Director.
The Executive Director shall have charge of and be responsible for the
day-to-day operations of the Corporation. Subject
to the oversight and supervision of the Chairman of the Board and President, the
Executive Director shall have general management and direction of the property
and operations of the Corporation, subject only to the ultimate authority of the
Board of Directors, and shall be responsible for developing, executing and
maintaining an increasing regional Leave a Legacy public awareness program to
promote community interest in charitable giving through a bequest or a planned
gift. The Executive Director shall
(i) serve as a member and coordinator/facilitator of the Leave a Legacy Steering
Council and work closely with the volunteer committees and members, (ii) set a
three-year strategic plan and budget in coordination with the Leave a Legacy
Steering Committee and/or Leave a Legacy committees, (iii) provide members with
materials and support, (iv) coordinate an annual baseline study to use as a
measurement tool to identify increases in planned gifts, (v) establish media
relationships to partner in executing a Leave a Legacy regional marketing plan,
including a Leave a Legacy month-long campaign, (vi) interact with and oversee a
professional speakers bureau and develop means to further engage professional
advisors, (vii) coordinate, create and produce marketing materials as defined by
the strategic plan and budget, (viii) serve as community spokesperson and
resource for Leave a Legacy information, and (ix) attend regional and national
Leave a Legacy meetings. In
addition, and subject to the approval of the Chairman of the Board, the
Executive Director may hire and discharge employees of the Corporation, may sign
and execute in the name of the Corporation deeds, mortgages, bonds, contracts or
other instruments except in cases where the signing and the execution thereof
shall be expressly delegated by the Board of Directors or by these By-Laws to
some other officer or agent of the Corporation or shall be required by law
otherwise to be signed or executed. The
Executive Director shall perform such other duties as may be prescribed from
time to time by the Board of Directors. 5.10
Compensation. The
officers of the Corporation shall not receive compensation.
ARTICLE VILiability for Actions 6.1
The Board of Directors, any
individual, director and the officers of this Corporation shall be not liable
for negligent acts or failures to act of any employee, agent or representative
selected with reasonable care; nor shall they be liable for errors in judgment,
acts done or committed in good faith on advice of counsel, or mistakes of fact
or law made in good faith. The
Corporation shall indemnify and hold harmless its directors, officers and agents
consistent with the limitations set forth in these By-Laws and with the laws of
the Commonwealth of Virginia. A
written waiver of any notice, signed by a director, officer, or agent, whether
before or after the time of the event for which notice is to be given, shall be
deemed equivalent to the notice required to be given to such director, officer,
or agent. Neither the business nor
the purpose of any meeting need be specified in such a waiver. ARTICLE VII Miscellaneous Provisions 7.1
Seal. The seal of the Corporation shall consist of a flat-faced
circular die, of which there may be any number of counterparts, on which there
shall be engraved the word "Seal" and the name of the Corporation.
7.2
Fiscal Year. The
fiscal year of the Corporation shall end on such date and shall consist of such
accounting periods as may be fixed by the Board of Directors.
7.3
Checks, Notes and Drafts. Checks,
notes, drafts and other orders for the payment of money shall be signed by such
persons as the Board of Directors from time to time may authorize.
When the Board of Directors so authorizes, however, the signature of any
such person may be a facsimile. 7.4
Amendment of By-Laws. Unless
proscribed by the Articles of Incorporation, these By-Laws may be amended or
altered at any meeting of the Members by affirmative vote of a majority of the
Members. 7.5
Notices. Whichever notice is required to be given to any director,
officer, or agent, such requirement shall not be construed to mean personal
notice. Such notice may in every
instance be effectively given by depositing a writing in a post office or letter
box, in a postpaid, sealed wrapper, or by electronic mail sent to , addressed to
such director, officer, or agent at his or her address as the same appears on
the books of the Corporation. The
time when such notice is dispatched shall be the time of the giving of the
notice. A
written waiver of any notice, signed by a director, officer, or agent, whether
before or after the time of the event for which notice is to be given, shall be
deemed equivalent to the notice required to be given to such director, officer,
or agent. Neither the business nor
the purpose of any meeting need be specified in such a waiver. DATED
EFFECTIVE as of __________________, 2002, at Virginia Beach, Virginia.
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Secretary |
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